# AI outbound calling bot: call your contact list without wasting budget

How to call your contact list with a bot and get results: numbers, redials, budget, cost per minute and a launch method that leads to meetings.

Section: AI voice bot · Updated: 2026-11-11 · http://my.lptracker.ru/land/lk/faq/?a=voice-bot-outbound&lang=en

> **In short:** An AI outbound calling bot is an AI voice bot that calls CRM clients: up to 200 calls a minute, in working hours only, about $0.12 a minute. To start, open the “Settings” tab, check “Schedule”, “Launch conditions” and “Number carousel” (five numbers are enough), turn on “Outgoing calls status” and click “Save”.

Your CRM holds hundreds of clients who once left a request and then went quiet, and your manager has no time to call them: they barely keep up with fresh requests. An AI outbound calling bot is an AI bot that calls these clients by itself: in parallel, up to 200 calls per minute, only during working hours and only the right leads (clients from your CRM). A minute of conversation costs $0.12 on average, with no salary, sick days or weekends.

But a rushed campaign quickly burns through numbers and money, and an untested script brings no meetings. If you don't have a bot yet, start with “[How to create an AI voice bot](http://my.lptracker.ru/land/lk/faq/?a=voice-bot-start&format=md&lang=en)”. Watch the three-minute video, and below you'll find the step-by-step setup and the launch method.

[Video: AI outbound calling bot: call your contact list without wasting budget](http://my.lptracker.ru/land/n/multic/faq_media.php?f=2026-11/voice-bot-outbound-en-63963c.mp4)
- 0:03 AI calling bot
- 0:18 Where settings are
- 0:30 Schedule
- 0:44 Who to call
- 0:57 Number carousel
- 1:13 Redials
- 1:28 Budget and goals
- 1:42 Launch
- 1:58 Numbers and spam
- 2:16 Script first
- 2:32 Iterations
- 2:49 Summary

## Why businesses need it

- A company with an accumulated contact list wins back clients who “went missing”. The bot calls people who left a request earlier, and the manager gets only those who confirmed their interest.
- A real estate agency calls back a fresh request within minutes: new leads get five attempts, leads at the “Call back” step get two.
- A B2B company puts limits on cold calling: “no more than $300” or “20 leads at the ‘Interest confirmed’ step”. The campaign stops on its own.
- A company with several lists — a trade show, an old website, a previous CRM — tags each one on upload and calls them in turn. You see right away which list brings meetings and which one is cheaper to leave alone.
- Not only sales: the same calling works for post-purchase customer surveys, meeting confirmations and first-round screening of job candidates. The bot asks the same questions every time and writes the answers to the lead card.

> An online English school came with a list of 4,000 people who had left a request over two years and never bought. The managers only had time to call new requests. First, a manager made 50 calls personally and polished the script. Then the script was moved to the bot: five numbers in the carousel, three call attempts, two trial runs of 100 calls each with fixes in between. The bot called the whole list in 9 days: 1,600 conversations, 96 interested people, 14 course purchases. Each lead cost about $3.

AI calling pays off fastest in four cases:

- managers burn out on cold calls and quit within a month or two;
- you pay an outsourced call center and want to cut costs;
- leads from ads are expensive and you need a lower cost per lead;
- ads don't work in your niche, only outbound calls do.

## How automated calling with an AI voice bot works

1. The bot takes the leads that match the “Launch conditions” and calls only during the hours set in the “Schedule”.
2. The “Number carousel” is a set of your numbers that take turns: each call goes out from a different number.
3. No answer — the bot immediately calls again from another carousel number, the one used least.
4. No pickup the second time either — from then on, the bot redials according to the “Dialing settings”.
5. Attempts are used up — the bot sets the lead's “Stage after no-answers” and stops calling them.

A voice bot is not an autodialer with a “press 1” recording. An autodialer brings cheap but raw responses: a hundred key presses, and the manager has to figure out who is actually a fit. The bot holds a conversation, handles objections, asks qualifying questions and transfers to a manager only those who confirmed their interest. See “[AI voice bot call transfer](http://my.lptracker.ru/land/lk/faq/?a=voice-bot-triggers&format=md&lang=en)” for the setup.

![Turning on automated calling and setting calls per minute](http://my.lptracker.ru/land/n/multic/faq_media.php?f=2026-11/voice-bot-outbound-1-en-3bb79b.webp)

## How to set up a calling campaign: step by step

1. **Open the bot settings** — In the “AI voice bot” section, click “…” next to the bot and choose “Settings”.
2. **Set the schedule** — Open the “Schedule” sub-tab. Choose the “Time zone”, the days of the week, “Workday start” and “Workday end”, then click “OK”.
3. **Choose who to call** — “Launch conditions” sub-tab → “Add filter” → “Funnel stage” → “+ value” → the step you need → “Done”. The “Matching leads” counter must be above zero.
4. **Pick the numbers** — “Number carousel” → “Select phone numbers”. Tick five numbers or more, keep “Check numbers against spam lists” on and click “OK”. No numbers yet? Rent them in the “Phone numbers” section — see “[Renting a phone number for calls](http://my.lptracker.ru/land/lk/faq/?a=phone-numbers&format=md&lang=en)”.
5. **Set up redials** — In the “Dialing settings” block, set the “Number of call attempts”, “Interval 'tween redials in hours” and “Number of no-answers”. Be sure to choose the “Stage after no-answers”.
6. **Turn the calls on** — Use the “Outgoing calls status” toggle. If a checklist opens, complete it or click “Accept the risk”. In the strategy window, click “Got it, start”.
7. **Save** — Click “Save” on the bottom bar. Without it, the campaign will not start.

## How to upload a contact list for calling and call it in batches

A list in Excel brings in no money while it sits in a spreadsheet. Upload it to the CRM and give it to the bot in batches: first a hundred calls to test the script, and only then the whole list. And if you tag each upload, you'll see which list brings more interested clients.

1. **Create a stage for calling** — The “Leads” menu → “Funnel steps”, add a stage, for example “Robot calling”. In the bot's “Launch conditions”, select only this stage in the “Funnel stage” filter: the bot will call only the leads you move to it.
2. **Tag the list** — Add a “List” column with the value “List 1” in every row. During import, choose your own field for the column or “+ Add field” with the “Category” type.
3. **Upload the file** — Use the “Lead import” link in the bot card or the “Leads” menu → “Import leads”. If you don't call landlines, such as company receptionists, tick “Upload only Russian mobile numbers”. Details are in “[Import contacts from Excel to CRM](http://my.lptracker.ru/land/lk/faq/?a=crm-import&format=md&lang=en)”.
4. **Give the bot a batch** — In the lead list, set the filter “List” = “List 1”, select, say, 100 clients, click “Stage” and choose “Robot calling”. Type the phrase “change 100 leads” and click “Confirm”. The “Matching leads” counter in the bot card shows how many clients it will take.
5. **Compare the lists** — Tag the next file “List 2”. Filter the lead list by the “List” field and see which list brought more clients to the “Interest confirmed” stage.

## How many phone numbers you need for automated calling and how fast to call

“Dialing speed per minute” ranges from 1 to 200 calls. For a small business, five numbers in the carousel are enough to start. For large volumes, the dashboard recommends a short, fast campaign: 15–25 numbers, 200 calls per minute, no longer than 90 minutes. Carriers' anti-bot systems (they detect mass calling) don't have time to react: fewer answering machines, more leads, and the leads cost less.

After 90 minutes, the numbers start getting flagged as spam, and every next lead costs more. Stop the campaign and replace the numbers before the next launch. Speed tips are behind the “How to choose the speed?” link.

![Speed and number-count tips for calling your contact list on every launch](http://my.lptracker.ru/land/n/multic/faq_media.php?f=2026-11/voice-bot-outbound-2-en-bfbfda.webp)

## How much does an AI outbound calling bot cost

- A minute of the bot's conversation costs $0.12 on average. It costs more with a longer instruction, more data from loading webhooks and longer replies voiced by speech synthesis. With a voice bot minute package, it is cheaper.
- These $0.12 already include AI, speech synthesis and telephony — you don't pay separately for calling minutes. They also cover recognising the client's speech and the call summary in the lead card, if the bot writes one. “Balance details” shows the parts separately: telephony under “Calls”, recognition under “Voice bot”, and AI replies, synthesis and summaries under “AI assistant”.
- A voice bot minute package makes speech recognition cheaper. Buy it in the “Balance” block of the menu: the “Voice bot” row → “Renew” → a package in “Voice bot minutes” → “Buy”. Packages are billed per minute or per second and are valid for 1–2 months. Unused minutes don't carry over to a new package, so estimate your volume from last month. The “Package auto-renewal” switch buys the package again from the balance when it runs out. The price of a minute without a package is shown there too, on the “Minute without a package” tile.
- The first 10–20 calls cost more: the bot has not built up ready-made replies yet. The more similar conversations it has, the more replies it takes from the cache and the cheaper the minute gets, so don't judge the price by the first calls. Test calls are paid too.
- Renting a number costs $1.90 per month (Moscow, St. Petersburg, mobile) or $2.10 (other cities). Five numbers to start come to about $9.50 per month.

## How to launch the bot so it brings results

From generating the prompt (the bot's instruction) to the first call takes two minutes. But the goal is meetings and requests, not a bot that just sounds nice.

- The fast way: make 50 calls yourself. By the 51st, the script is polished: people don't hang up, meetings get booked. Write it down and make 10 calls strictly by the text. If you get at least one meeting, move the script to the bot. This way, automation takes about 14 days.
- A cold list, where nobody knows you or expects your call: run the main scenarios through “Automatic training”, where AI plays the clients and talks to the bot by itself (how it works is explained in “[AI voice bot training](http://my.lptracker.ru/land/lk/faq/?a=voice-bot-training&format=md&lang=en)”). Together with AI, come up with entry points — the reason for the call and the opening lines. Launch 100 calls, listen to them, improve the script and run another 100 — until the lead conversion rate and the cost per lead become acceptable. Trying entry points at random sometimes drags on for more than a month with no result.
- Calling back website requests launches fastest — in a couple of days. Calling people who once left a request and went quiet usually takes 5–10 days.

The main rule: don't automate what hasn't been tested in practice — you'll save money and nerves. Don't want to deal with it and need a guaranteed result? Order a turnkey setup — the button is at the end of the article.

## Calling by budget and goals

Turn on the “Budget and goals launch” toggle. The “Setup” button opens the conditions window:

- “Stop the dialing when the balance is down to” — an untouchable reserve, $5 by default.
- “When to stop” — “+ Add condition”: a funnel step and “How many leads have to reach it”.
- “Spend no more than” — the budget for the whole launch.
- “Telegram notifications” — about the stop and about spending part of the budget, 80% by default.

![The AI calling bot stops on its own by budget or goal](http://my.lptracker.ru/land/n/multic/faq_media.php?f=2026-11/voice-bot-outbound-3-en-9c3e2d.webp)

## Redialing when there is no answer: attempts and intervals

- “Dialing time in seconds” — from 14 to 60, 19 by default. Too short, and the person won't have time to pick up; too long, and the carrier's voicemail kicks in.
- “Dynamic dialing mode” — a separate interval after each attempt, in hours or minutes.
- “Separate attempts for chosen stages” — for example, five calls at the “New” step and two at the “Call back” step.

![Redialing when there is no answer during outbound calling: a separate interval after each attempt](http://my.lptracker.ru/land/n/multic/faq_media.php?f=2026-11/voice-bot-outbound-4-en-10517f.webp)

> Almost all changes on this tab take effect only after you click “Save” on the bottom bar. The exception is the budget and goals launch: the toggle is saved immediately, and its window has its own “Save” button.

## Frequently asked questions

### Why isn't my voice bot calling my contact list?
Check in this order: the status is “Started” and “Save” has been clicked; it is working time according to the “Schedule”; the “Matching leads” counter is above zero; the “Number carousel” has numbers without the [SPAM] mark; there is money on the balance.

### How much does an AI outbound calling bot cost?
A minute of the bot's conversation costs $0.12 on average, and it already includes AI, speech synthesis and telephony. Renting a number costs $1.90 or $2.10 per month; five numbers to start come to about $9.50 per month.

### How many phone numbers do I need for automated calling?
For a small business, five numbers in the carousel are enough to start. For large volumes, the dashboard recommends 15–25 numbers, 200 calls per minute and no longer than 90 minutes.

### How many times does the bot call back if the client doesn't pick up?
The second call goes out immediately from another carousel number. After that, the bot redials according to the “Dialing settings”, and when the attempts run out, it sets the lead's “Stage after no-answers”.

### Can I limit the calling budget?
Yes: turn on “Budget and goals launch” and set “Spend no more than” or a funnel step goal. The campaign stops on its own — by budget, by goal, or when the balance drops to the set reserve, $5 by default.

### Is calling with a bot legal, and why do numbers get flagged as spam?
Calling with a bot is legal when you follow the same rules as for your employees' calls and your local telemarketing laws. Being flagged as spam is normal: numbers get used up like rounds in a magazine, and the carousel puts a different number on every call, so each one wears out more slowly.

**Read also:** [AI voice bot for business: how to create a bot and get leads](http://my.lptracker.ru/land/lk/faq/?a=voice-bot-start&format=md&lang=en), [24/7 AI receptionist: how to set up a voice bot to answer every call](http://my.lptracker.ru/land/lk/faq/?a=voice-bot-inbound&format=md&lang=en), [How to make an AI voice bot sound human and answer without pauses](http://my.lptracker.ru/land/lk/faq/?a=voice-bot-voice&format=md&lang=en)